Rent Reduction Request Letter. Due to the downturn in the economy many restaurants are struggling and the market for commercial rental property is softening as well. As a result of these market conditions, landlords of commercial properties are realizing that less rental income might be better than an empty space generating no income at all.

From
(Company Name)
(Address)
Telephone: ____________
(Date)

To
The Manager,
(Company Name)
(Address)

Dear (Name),

ADVERTISEMENTS:

We thank you for your letter of ____________ (Date), but feel that you find our quotations for clips, computer and ring files on the higher side. We may again assure you that they are quite reasonable so as to allow you ample profit margins. Therefore, we cannot allow only additional discount to our usual rate of 28%. If we concede to your request then there would be hardly left any profit for us.

Despite the cost-rise in inputs, power rates and labour charges, we have kept our prices to the same level over two years. But soon we are thinking of on upward revision in our prices in view of the above mentioned factors. In fact, our prices are on lowering side and very competitive.

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You have been our long and trusted customer and we would have not liked to refuse some additional discount, but in the prevailing circumstances, it is well-nigh impossible for us. We think you appreciate our position. We hope you will reconsider the matter and send your order at the price we have quoted.

ADVERTISEMENTS:

We look forward to your early reply and order.

Yours faithfully,
(Your Name)
For (Company Name)

Identify the proper person for the request. Many times, part of making a request is finding out who the right person to contact is. Generally, you should ask the person most qualified to fulfill your request, and it may take some work to find out who that is. If you are writing to ask a favor of a company, then you might need to call the company secretary to identify the appropriate person. Get this person's full name, address, phone number and title. You might need to write a different request letter to ask someone who you should write to.

In this case, still follow these steps for writing a request letter. Learn the format for a business letter. Your request letter should use the proper business letter format, as it is likely a formal request.

This applies whether you're sending an email or a hard copy letter. X Research source Become familiar with the following format and be sure to use it when writing your letter. X Research source.

Place your name, title, and address on the top left of the paper. Place the date below this. Put the person's name, title, and address below this. Address the person appropriately. Start with 'Dear Mr.'

Or 'Dear Mrs.' . Have 1-inch margins around the paper and use single spacing.

Don't indent, just use a double space in between paragraphs. Use an easy-to-read font such as Times New Roman or Arial, in 12-point font. End with 'Sincerely,' then leave 4 lines so you can manually sign your name. Below this, type your name and title.